Office Assistant

Job Purpose

Provides office services by implementing administrative system, procedures, and policies, and monitoring administrative projects.

Responsibilities
  • Housekeeping & infrastructure maintenance of our office among different branches.
  • Annual maintenance Contracts with various contractors.
  • Maintaining address book for all the contacts.
  • Providing facilities for the office like coffee powder & other staff welfare.
  • Maintain documentation & record keeping for Administrative department.
  • Preparation of cash and bank vouchers
  • Creates and revises systems and procedures by analyzing operating practices, record keeping systems, Office layout, and budgetary and personnel requirements; implementing changes with proper Coordination with seniors.
  • Co-ordination with printing agency for voucher & Visiting card.
  • Booking of tickets to staff & maintain liaison with travel agencies.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Preparation of documents, scanning & filling of documents for Admin related matter as needed from time to time.
  • Scanning & keeping documentation in an organized manner.
  • Preparation of corresponding letters, emails time to time as per requirement.
  • Visiting bank, PF office, PT office or somewhere else as per requirement.
  • Utility bill payment.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
  • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Accomplishes the result by performing the duty.
  • Contributes to team effort by accomplishing related results as needed.
  • Need to accomplish the task may arise from time to time.


Skills/Qualifications
  • Be personally energetic, dynamic, positive, and enthusiastic professional who possess the ability to think laterally and act through reasoned decision making.
  • Trust worthy Individual.
  • Reporting Skills.
  • Accuracy and consistency of work.
  • Administrative writing skills & Verbal communication.
  • Microsoft Office skills.
  • Managing Processes & Organization.
  • Analyzing information.
  • Problem solving skills.
  • Supply Management & Inventory Control.